Section 1. The name of the organization shall be the Alabama School Library Association hereby known as the Association.
Section 2. The Association is and shall remain an integral part of the Alabama Education Association, the Association for Educational Communications and Technology, and The American Library Association.
ARTICLE II. PURPOSES AND OBJECTIVES
The purposes and objectives of the Alabama School Library Association shall be as follows:
To promote the effective use of instructional media.
To keep educators adequately informed about media services and materials.
To recruit personnel and to encourage and promote professional growth.
To serve as an organization to coordinate research on evaluation in the use of instructional media.,
To plan and conduct long range programs for the development and improvement of instructional media in general, and to cooperate with other organizations and agencies whose interests and purposes are similar to this organization.
To provide a framework for members to meet on state level as well as the district level.
ARTICLE III. MEMBERSHIP
Section 1. Membership in this organization shall be six classes: active, associate, corporate, student, honorary, and retired.
Section 2a. Active members shall include instructional media personnel who are directly engaged in education in Alabama and who are interested in furthering the purposes and objectives of this organization.
Section 2b. Active members shall be entitled to vote; to hold office; to serve on committees and to receive any publications prepared or contracted for by this organization.
Section 3a. Associate memberships may be extended to include any persons interested in school media services (professionals).
Section 3b. Associate members shall be entitled to all rights and privileges of active members, except that of voting and holding office.
Section 4a. Corporate members shall include institutions, organizations, governmental agencies, and business firms.
Section 4b. Corporate members are entitled to all the rights and privileges of active embers, except that of voting and holding office.
Section 5a. Students enrolled in library media programs in colleges and universities in Alabama are eligible for membership in this organization.
Section 5b. Student members are entitled to all rights and privileges of active members, except that of voting and holding office.
Section 6a. Honorary memberships may be extended to selected persons upon the recommendation of the Board of Directors.
Section 6b. Honorary members shall be entitled to all rights and privileges of active members, except that of voting and holding office.
Section 7. Retired members shall be entitled to all the rights and privileges of active members, except that of holding office.
ARTICLE IV. OFFICERS
Section 1. The officers of the Association shall be a president, vice- president/president-elect, secretary, and treasurer.
Section 2. All officers shall be active members.
Section 3. The president shall be a member of one or more of the following organizations: Alabama Education Association (AEA), the American Library Association (ALA), and the Association for Educational Communications and Technology (AECT). The Association shall pay the membership dues of the president to one of the following organizations: AEA, ALA/AASL, AECT.
Section 4. All officers shall be elected annually.
Section 5. The president is not eligible for election for one year following the end of the term on the Board of Directors. The secretary and treasurer can serve no more that two consecutive terms.
ARTICLE V. DUTIES OF OFFICERS
Section 1. President: The president shall preside at all meetings of the Association and Board of Directors. The president shall develop an agenda for all meetings. The president shall be prepared to sign checks for the Association in an emergency. The president shall appoint the following standing committees: auditing, awards, districts, intellectual freedom, legislative, membership, newsletter, nominating, parliamentary, publicity, and ad hoc committees as deemed necessary.
Section 2. Vice-president/president-elect: The vice-president/president-elect shall serve in the absence of the president. The vice-president/president-elect shall coordinate all conferences of the Association.
Section 3. Secretary: The secretary shall take minutes of all meetings of the Association and the Board of Directors' meetings and shall develop a synopsis to be mailed to officers.
Section 4. Treasurer: The treasurer shall receive all dues, fees, and accept contributions made to the Association and shall pay all authorized bills. The treasurer shall assist the president in preparation of an annual budget report for each meeting of the Board of Directors. The financial records of the organization shall be audited by the committee annually. The treasurer should be bonded.
ARTICLE VI. THE BOARD OF DIRECTORS
Section 1a. The board of directors shall consist of all elected officers, the immediate past-president, and six members-at-large of the Association who shall be elected from the general membership.
Section 1b. An attempt shall be made to represent all levels of education and all areas of the state in the election of six board members-at-large.
Section 2. The president shall be chairman of the Board of Directors.
Section 3. Members-at-large of the Board of Directors shall serve only one full term and shall not be eligible for election for a year following the end of their term.
ARTICLE VII. ELECTION
Section 1. The president shall appoint the nominating committee.
Section 2. Officers and members-at-large of the Board of Directors shall be elected at the annual Summer meeting.
Section 3. Terms of officers and members-at-large of the Board of Directors shall begin immediately, following the annual Summer meeting.
Section 4. In order to assure continuity of the business and welfare of the Association, members of the Board of Directors shall be elected for a three-year term on a rotating basis.
ARTICLE VIII. AMENDMENTS
Section 1. The constitution may be amended at any general meeting by a vote of two-thirds of the active members present, provided the proposed amendment has been submitted to the membership thirty days prior to the vote.
Section 2. The constitution may be amended by a mail vote of two-thirds of the active members voting, provided that the membership has been informed thirty days before the vote.
ARTICLE IX. BYLAWS
Section 1. Details of the activities of the Association shall be regulated by the bylaws.
Section 2. The bylaws may be amended by a majority vote at any official meeting of the active members, provided that the membership has been informed thirty days before the vote.
ARTICLE X. RULES OF ORDER
Section 1. Robert's Rules of order, latest revision, shall be the governing authority in matters not specifically [sic] by the constitution and bylaws.
ARTICLE XI. DISSOLUTION
Section 1. If this organization should cease to exist, the funds shall be placed in a scholarship fund for library media administered by the American Library Association.
Adopted September 15, 1990 Amended June 11, 2001
Alabama School Library Association Bylaws
Article I. Dues
Dues for the current membership year shall accompany all applications for membership in the Association.
Persons who have forfeited their membership through nonpayment of dues may be reinstated upon payment of dues for the current year.
Membership dues shall be as follows: Active - $25.00, Associate - $8.00, Corporate - $50.00, Student - $5.00, Retired - $5.00, Honorary - $0.00.
The Association shall refund to active district organizations $2.00 per active Association member.
The active district organizations must document and report organizational activities in writing to the Board of Directors.
Article II: Membership Year
The membership of the Association shall be October 1 to September 30.
Article III: Board of Directors
The Board of Directors shall fill any vacancies in office until the next election. The partial term shall not effect the appointee=s eligibility to serve.
The Board of Directors shall make policies.
The Board of Directors shall assume the responsibilities of the affairs of the organization, except those requiring a vote of the membership.
The Board of Directors shall approve the annual budget at the Fall board meeting.
Any member of the Board of Directors who fails to attend a majority of the annual Board meetings shall be replaced by the Board of Directors, unless extenuating circumstances exist.
ARTICLE IV. MEETINGS
The Association shall meet two times a year, dates to be determined by the Board of Directors.
The Board of Directors shall meet at least four times each year, two of which shall be concurrent with the annual meetings. All board meetings shall be open to all interested members.
A quorum of the Association for the transaction of business shall consist of a majority of the active members present at the time of the meeting, provided that notice of the meeting was made in writing at least thirty days prior to the date of the meeting.
ARTICLE V. PUBLICATIONS
The Association shall publish a newsletter a minimum of four times a year under the supervision of the Board of Directors.
The editor shall be appointed each year by the president.
ARTICLE VI. TRAVEL ALLOWANCE
The budget of the Association shall include a stipend for the president to attend the annual meeting of the American Library Association, the American Association of School Librarians or the Association for Educational Communications and Technology. The Association budget shall also include a stipend for the vice-president/president-elect to attend one leadership training conference. If, for some reason, the president and/or the vice-president/president-elect cannot attend the affiliate organization's annual meeting, the president may designate in writing an Association member to represent ASLA. The representative's stipend to be provided by the Association.
Travel funds may be received from the treasurer prior to travel authorized by Board of Directors. The person traveling shall return all monies not substantiated by receipts.
The Association shall reimburse the Board of Directors and Committee Chairpersons for travel expenses to two yearly meetings (not concurrent with the annual conference meetings) at the rate of $0.35 per mile.